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Cyber Adversaries Targeting Commercial Vessels

This bulletin is to inform the maritime industry of recent email phishing and malware intrusion attempts that targeted commercial vessels. Cyber adversaries are attempting to gain sensitive information including the content of an official Notice of Arrival (NOA) using email addresses that pose as an official Port State Control (PSC) authority such as: port @ pscgov.org. Additionally, the Coast Guard has received reports of malicious software designed to disrupt shipboard computer systems. Vessel masters have diligently reported suspicious activity to the Coast Guard National Response Center (NRC) in accordance with Title 33 Code of Federal Regulations (CFR) §101.305 – Reporting, enabling the Coast Guard and other federal agencies to counter cyber threats across the global maritime network.

As a reminder, suspicious activity and breaches of security must be reported to the NRC at (800) 424-8802. For cyber attempts/attacks that do not impact the operating condition of the vessel or result in a pollution incident, owners or operators may alternatively report to the 24/7 National Cybersecurity and Communications Integration Center (NCCIC) at (888) 282-0870 in accordance with CG-5P Policy Letter 08-16, “Reporting Suspicious Activity and Breaches of Security.” When reporting to the NCCIC, it is imperative that the reporting party notify the NCCIC that the vessel is a Coast Guard regulated entity in order to satisfy 33 CFR §101.305 reporting requirements. The NCCIC will in turn forward the report to the NRC that will then notify the cognizant Coast Guard Captain of the Port (COTP).

The Coast Guards urges maritime stakeholders to verify the validity of the email sender prior to responding to unsolicited email messages. If there is uncertainty regarding the legitimacy of the email request, vessel representatives should try contacting the PSC authority directly by using verified contact information. Additionally, vessel owners and operators should continue to evaluate their cyber defense meaures to reduce the effect of a cyber-attack. For more information on the NCCIC’s services, cyber-related information, best practices, and other resources, please visit: https://www.dhs.gov/CISA.

The Coast Guard applauds companies and their vessels for remaining vigilant in the identification and prompt reporting of suspicious cyber-related activities. Questions pertaining to this bulletin may be directed to the Coast Guard Office of Commercial Vessel Compliance’s Port State Control Division (CG-CVC-2) at PortStateControl@uscg.mil.

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USCG

USCG The Coast Guard District 8 Outer Continental Shelf Officer in Charge, Marine Inspections recently released two Marine Safety Information Bulletins regarding marine casualty reporting and the requirements for installed data plates on lifesaving appliances.

• MSIB 19-01 updates marine casualty reporting guidance and procedures for OCS units operating within the Gulf of Mexico. Compliance with MSIB 19-01 will ensure timely initial notifications to the appropriate Coast Guard unit.
• MSIB 19-02 reiterates that data plates are required for lifesaving appliances, as outlined in MSIB 17-02. To allow the offshore industry time to verify compliance, deficiencies will not be written until July 1, 2019.

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USCG NOAD Schema

As part of ongoing efforts to enhance maritime domain awareness, we continue to improve handling of essential data contained within Notices of Arrival and Departure (NOAD). On Tuesday, 13 November 2018, an updated NOAD schema, versioned 3.6, will be released and will contain various schema improvements, updates to our ports list and retirement of the NVMC workbook as a means of submission for Outer Continental Shelf (OCS) NOAs.

Please note that while every effort is being made to ensure all information is accurate as of this posting, there exists the possibility for additional changes as needed or at the direction of the program office. Any such changes or additions will be made available as soon as they are provided to or identified by the NOAD team.

Schema Change Details

Standard Schema Update Changes

  • NOTICE/NOTICE_DETAILS/VERSION will be “3.6”

Element Case Name Changes

  • NOTICE/Source changes to NOTICE/SOURCE
  • NOTICE/Source/Organization_Name changes to NOTICE/SOURCE/ORGANIZATION_NAME
  • NOTICE/Source/Software_Application_Name changes to NOTICE/SOURCE/SOFTWARE_APPLICATION_NAME
  • NOTICE/Source/Software_Application_Version changes to NOTICE/SOURCE/SOFTWARE_APPLICATION_VERSION
  • NOTICE/Source/Contact changes to NOTICE/SOURCE/CONTACT
  • NOTICE/Expansion changes to NOTICE/EXPANSION
  • NOTICE/Expansion/Data_Field changes to NOTICE/EXPANSION/DATA_FIELD
  • NOTICE/Expansion/Data_Field/Name changes to NOTICE/EXPANSION/DATA_FIELD/NAME
  • NOTICE/Expansion/Data_Field/Data_Type changes to NOTICE/EXPANSION/DATA_FIELD/DATA_TYPE
  • NOTICE/Expansion/Data_Field/Data_Content changes to NOTICE/EXPANSION/DATA_FIELD/DATA_CONTENT

Element Removals

  • NOTICE/VESSEL/ISM_CODE element is being removed

Element Relocations

  • The element NOTICE/CREW_LIST/CREW/LONGSHOREMAN_WORK_DECLARATION, which currently appears at the end of the CREW section is being relocated to be the SECOND element in the CREW section. This will place it between NOTICE/CREW_LIST/CREW/POSITION and NOTICE/CREW_LIST/CREW/LAST_NAME

Addition of String Length Limitations

  • NOTICE/VOYAGE/VOYAGE_TYPE will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/ID_TYPE will have a maximum length restriction of 50 characters added
  • NOTICE/VESSEL/CLASS will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/TYPE will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/SUBTYPE will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/FLAG will have a maximum length restriction of 255 characters added
  • NOTICE/VESSEL/FLAG_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/VESSEL/CLASS_SOCIETY will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/COMP_CERT/AGENCY will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/SFTYMGMT_CERT/AGENCY will have a maximum length restriction of 100 characters added
  • NOTICE/VESSEL/ISSC/ISSC_TYPE will have a maximum length restriction of 30 characters added
  • NOTICE/VESSEL/ISSC/INTERIM_ISSC will have a maximum length restriction of 35 characters added
  • NOTICE/VESSEL/ISSC/RSO will have a maximum length restriction of 255 characters added
  • NOTICE/VESSEL/OCE will have a maximum length restriction of 30 characters added
  • NOTICE/ARRIVE_DEPART/ARRIVE/PORT_OR_PLACE will have a maximum length restriction of 150 characters added
  • NOTICE/ARRIVE_DEPART/ARRIVE/STATE will have a maximum length restriction of 50 characters added
  • NOTICE/ARRIVE_DEPART/DEPART/PORT_OR_PLACE will have a maximum length restriction of 150 characters added
  • NOTICE/ARRIVE_DEPART/DEPART/STATE will have a maximum length restriction of 50 characters added
  • NOTICE/ARRIVE_DEPART/NEXT_PORT/NEXT_PORT_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/ARRIVE_DEPART/NEXT_PORT/NEXT_PORT_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/ARRIVE_DEPART/NEXT_PORT/NEXT_PORT_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/ARRIVE_DEPART/NEXT_PORT/NEXT_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/ARRIVE_DEPART/NEXT_PORT/NEXT_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/ARRIVE_DEPART/LAST_PORT/LAST_PORT_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/ARRIVE_DEPART/LAST_PORT/LAST_PORT_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/ARRIVE_DEPART/LAST_PORT/LAST_PORT_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/ARRIVE_DEPART/LAST_PORT/LAST_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/ARRIVE_DEPART/LAST_PORT/LAST_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/CDC_LIST/CDC/DESTINATION_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/CDC_LIST/CDC/DESTINATION_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CDC_LIST/CDC/DESTINATION_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/CDC_LIST/CDC/DESTINATION_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/CDC_LIST/CDC/DESTINATION_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/PREVIOUS_FOREIGN_PORT_LIST/PREVIOUS_FOREIGN_PORT/PREVIOUS_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/PREVIOUS_FOREIGN_PORT_LIST/PREVIOUS_FOREIGN_PORT/PREVIOUS_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/PREVIOUS_FOREIGN_PORT_LIST/PREVIOUS_FOREIGN_PORT/PREVIOUS_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/PREVIOUS_FOREIGN_PORT_LIST/PREVIOUS_FOREIGN_PORT/PREVIOUS_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/CREW_LIST/CREW/POSITION will have a maximum length restriction of 50 characters added
  • NOTICE/CREW_LIST/CREW/NATIONALITY will have a maximum length restriction of 255 characters added
  • NOTICE/CREW_LIST/CREW/NATIONALITY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CREW_LIST/CREW/COUNTRY_RESIDENCE will have a maximum length restriction of 255 characters added
  • NOTICE/CREW_LIST/CREW/COUNTRY_RESIDENCE_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CREW_LIST/CREW/ID_TYPE will have a maximum length restriction of 100 characters added
  • NOTICE/CREW_LIST/CREW/ID_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/CREW_LIST/CREW/ID_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CREW_LIST/CREW/EMBARK_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/CREW_LIST/CREW/EMBARK_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CREW_LIST/CREW/EMBARK_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/CREW_LIST/CREW/EMBARK_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/CREW_LIST/CREW/EMBARK_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/CREW_LIST/CREW/DEBARK_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/CREW_LIST/CREW/DEBARK_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/CREW_LIST/CREW/DEBARK_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/CREW_LIST/CREW/DEBARK_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/CREW_LIST/CREW/DEBARK_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/NONCREW_LIST/NONCREW/NATIONALITY will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/NATIONALITY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/NONCREW_LIST/NONCREW/COUNTRY_RESIDENCE will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/COUNTRY_RESIDENCE_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/NONCREW_LIST/NONCREW/ID_TYPE will have a maximum length restriction of 100 characters added
  • NOTICE/NONCREW_LIST/NONCREW/ID_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/ID_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/NONCREW_LIST/NONCREW/EMBARK_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/EMBARK_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/NONCREW_LIST/NONCREW/EMBARK_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/NONCREW_LIST/NONCREW/EMBARK_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/NONCREW_LIST/NONCREW/EMBARK_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/NONCREW_LIST/NONCREW/DEBARK_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/DEBARK_COUNTRY_CODE will have a maximum length restriction of 2 characters added
  • NOTICE/NONCREW_LIST/NONCREW/DEBARK_STATE will have a maximum length restriction of 50 characters added
  • NOTICE/NONCREW_LIST/NONCREW/DEBARK_PORT_NAME will have a maximum length restriction of 150 characters added
  • NOTICE/NONCREW_LIST/NONCREW/DEBARK_PORT_CODE will have a maximum length restriction of 5 characters added
  • NOTICE/NONCREW_LIST/NONCREW/SECONDARY_ID_TYPE will have a maximum length restriction of 100 characters added
  • NOTICE/NONCREW_LIST/NONCREW/SECONDARY_ID_COUNTRY will have a maximum length restriction of 255 characters added
  • NOTICE/NONCREW_LIST/NONCREW/SECONDARY_ID_COUNTRY_CODE will have a maximum length restriction of 2 characters added

 

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Notice of Arrival/Departure (NOAD)

NEW NOAD WORKBOOK VERSIONS RELEASED 12TH JUNE 2018
NOAD WORKBOOK VERSION 7.5.1
and
OUTER CONTINENTAL SHELF (OCS) VERSION 1.5.1

 

Overview:
The United States Coast Guard (USCG) at Title 33 Part 160 of the U.S. Code of Federal Regulations
requires that ships arriving to and departing from a port (or OCS) in the United States file a NOA/D with
the NVMC. There are three methods available for filing NOA/D, which are:

1. Emailed submission of either of the latest two published NVMC Workbooks located at
www.nvmc.uscg.gov under the Downloads Tab and sent to enoad@nvmc.uscg.gov .

2. Via the NVMC eNOAD website.

3. Via Third-party application submissions conforming to standards found at www.nvmc.uscg.gov under the Developer Tab and sent to enoad@nvmc.uscg.gov. This option pertains to XML submissions made by means of third party software.

Current NOA/D Workbooks:

The current new versions of the workbook may be downloaded via the USCG’s NVMC website:
www.nvmc.uscg.gov where you can click the “Downloads” button followed by the “NOAD Workbook”
button on the left side of the page.

There are two new versions of Workbooks, as follows:

1. For ships arriving or departing US Ports: Version 7.5.1dated 12th June 2018

2. For ships operating in the US OCS – Oil and Gas Fields: Version 1.5.1 dated 12th June 2018

 

The official NVMC XLS workbook for submitting a Notice of Arrival/Departure (NOAD). This updated workbook contains corrections for port lists not populating when the country of Georgia is selected. It is requested that the worksheets/workbook are completed electronically and sent via email or imported into the eNOAD Web Application. Alteration of the official workbook will result in significant delays in processing.

 

SOURCE DOWNLOAD NEW WORKBOOKS


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USCG – Marine Safety Alert, The Office of Investigations and Casualty Analysis issued Marine Safety Alert 05-18, “Seeking What You Don’t Know May Reduce your Risks: Consider implementing an internal reporting system,” to remind owners and operators of all commercial vessels of the importance of developing and maintaining organizational-wide internal reporting systems.

The purpose of such a reporting system is to allow vessel employees at any level to anonymously report, when desired, issues related to vessel material safety, operational safety, and environmental compliance. The reporting systems must operate with a non-retaliation policy, which explains that the organization will not retaliate against any employee who, in good faith, reports a potential violation. Reporting policy should dictate that all company officials know that any attempt at retaliation against an employee who uses the reporting system or engages in any kind of whistleblowing would result in immediate disciplinary action. Without such a policy, employees and others will likely be hesitant to report potential problems internally. This non-retaliation policy is critical if your reporting system is to be effective.

Organizational reporting systems are managed internally or by a third party. They may use email, web based, telephone hotline and other reporting methods or combinations thereof to facilitate submission of reports from a vessel or fleet. Essential to the success of such systems is employee training on the hotline process; what happens after the complaint; retaliation and its handling; when to use the hotline; and types of issues to report. Senior vessel personnel and shore side managers have to be trained on handling reports raised directly to them and on the prohibition against retaliation.

Occasionally, such reporting systems fail and are underutilized. Reasons for why such system fail are associated with the following:

• Employee lack of awareness of the resource or how to contact it
• Fear of reprisal if they use it
• A lack of faith that something will be done with a report
• Fear due to lack of understanding of the hotline process
• Preference to use management as the resource for raising issues and asking questions

The Coast Guard strongly recommends that owners and operators consider the value of implementing reporting systems recognizing that such reporting can assist them in remaining compliant with various domestic and international requirements. Reporting will allow the owner and operator to become knowledgeable of issues related vessel material safety, operational safety and environmental concerns. This additional awareness allows management control and may reduce the impact of costs associated with repairs, environmental penalties, injuries and other circumstances before they become problematic to the owner and operator.

 

SOURCE : READ DOWNLOAD USCG MARINE SAFETY ALERT


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Activating a Vessel Response Plan
U.S. Coast Guard sent this bulletin at 01/23/2018 02:15 PM EST
The following information is provided to clarify activation of a vessel response plan (VRP), and
when and how deviation from listed response resources may occur.
An increasing number of responses in which VRPs have been used, have resulted in confusion as
to what action taken activates a VRP. Activation is not defined in 33 CFR Part 155.
When a Coast Guard FOSC is told that a VRP has been activated, the assumption is that certain resources identified in the plan have been consulted or mobilized. Once a VRP is activated, the resources identified in the plan must be used unless a deviation is approved by the FOSC.
The implications of VRP activation are significant and a clear understanding of what action activates a VRP is
essential. Failure to activate a plan quickly or failure to use pre-contracted resources can result in
delayed response and exacerbate potential environmental damages.
A VRP must be activated once the vessel’s Master has determined on board resources and
personnel cannot meet the needs of an actual or potential incident. VRP activation occurs when
the person in charge of the vessel contacts the Qualified Individual (QI) identified in the VRP.
The QI and alternate QI are defined in regulation as having the authority to mobilize resources
and consultative services identified in the VRP and to act as the liaison with the FOSC.
Contacting the QI and/or alternate QI activates the VRP.
The QI then assess the situation through consultative services and mobilizes response resources identified in the VRP if the incident
requires.
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