As digital transformation reshapes the maritime industry, traditional paper-based records are becoming obsolete. One of the key advancements in regulatory compliance is the MARPOL Electronic Book, a digital solution that replaces paper logbooks for recording environmental compliance data onboard ships.

What is a MARPOL Electronic Book?

A MARPOL Electronic Book is a digital record-keeping system that complies with the International Convention for the Prevention of Pollution from Ships (MARPOL). It allows ship operators to maintain accurate, tamper-proof logs of oil, ballast water, garbage, and other environmental records, ensuring compliance with IMO regulations.

Benefits of Using a MARPOL Electronic Book

1. Regulatory Compliance: Ensures adherence to IMO and MARPOL regulations with digital records accepted by port authorities.
2. Reduced Errors: Minimizes human errors and eliminates issues related to illegible handwriting.
3. Enhanced Security: Prevents data tampering and ensures record authenticity.
4. Improved Efficiency: Saves time by automating entries and reducing administrative workload.
5. Eco-Friendly Solution: Reduces paper usage, supporting sustainability efforts.

Is a MARPOL Electronic Book Approved by IMO?

Yes, the International Maritime Organization (IMO) has approved the use of electronic record books as an alternative to paper logs, provided they meet the necessary regulatory requirements. Many flag states now accept digital records as a legally valid form of documentation.

Choosing the Right MARPOL Electronic Book for Your Vessel

When selecting an electronic record book for MARPOL compliance, consider:

• IMO & Flag State Approval – Ensure the software meets international and national requirements.
• User-Friendliness – A simple and intuitive interface for crew members.
• Data Security & Backup – Features to prevent data loss or tampering.
• Integration Capabilities – Ability to work with existing ship management systems.

Get a Reliable MARPOL Electronic Book for Your Fleet

At Shipip Ltd, we provide a state-of-the-art MARPOL Electronic Record Book that meets IMO compliance standards. Our solution simplifies environmental reporting, improves operational efficiency, and ensures smooth inspections.

🚢 Contact us today to learn more about how our electronic logbook solutions can benefit your fleet.

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By optimizing your vessel’s compliance with a MARPOL electronic book, you not only meet regulations but also enhance operational efficiency. Ready to make the switch? Contact Shipip Ltd today!

Maritime Electronic Books (ERB): The Future of Ship Record-Keeping

In today’s digital era, the maritime industry is rapidly shifting from traditional paper logbooks to Maritime Electronic Record Books (ERB). These digital solutions offer enhanced accuracy, efficiency, and compliance, ensuring that vessels meet international regulations while streamlining daily operations.

What Are Maritime Electronic Books (ERB)?

Electronic Record Books (ERB) are digital versions of traditional logbooks used aboard ships to record essential data such as voyage details, engine performance, oil record entries, and crew activities. These systems replace outdated paper logs with automated, secure, and tamper-proof digital solutions.

Why Are Electronic Record Books (ERB) Essential for Modern Shipping?

1. Regulatory Compliance: Approved by the IMO (International Maritime Organization) and compliant with MARPOL, SOLAS, and STCW regulations, ERBs ensure vessels meet international maritime safety and environmental standards.
2. Enhanced Accuracy: Digital logs reduce human errors, ensuring precise data entry and record-keeping.
3. Real-Time Access: Cloud-based ERBs enable remote monitoring, allowing shipowners, operators, and regulators to access records anytime, anywhere.
4. Cost-Efficiency: By eliminating paper records, storage, and administrative costs, ERBs offer significant savings for shipping companies.
5. Environmental Sustainability: Going digital reduces paper waste, aligning with global sustainability goals.

Key Features of a Robust Maritime Electronic Record Book

• Automated Data Entry & Reporting
• Tamper-Proof Records with Blockchain Technology
• Integration with Ship Management Systems
• User-Friendly Interface & Multi-Device Access
• Regulatory Compliance & Audit-Ready Reports

How to Transition from Paper Logbooks to Electronic Record Books

1. Choose a Certified ERB Solution: Ensure the system is IMO-approved and meets maritime regulations.
2. Train Crew & Personnel: Provide proper training on using ERBs effectively.
3. Integrate with Existing Ship Systems: Ensure seamless connectivity with onboard sensors and reporting tools.
4. Conduct Trial Runs: Test the ERB before full implementation.
5. Ensure Cybersecurity Measures: Protect digital logs from unauthorized access and cyber threats.

The Future of Maritime Electronic Record Books

With increasing regulatory pressure and the rise of smart shipping technologies, Electronic Record Books (ERBs) are set to become the industry standard. Digital transformation is no longer an option but a necessity for efficient, compliant, and sustainable maritime operations.

Looking for a Reliable Maritime Electronic Book Solution?

At Shipip Ltd, we specialize in providing cutting-edge Maritime Electronic Record Book (ERB) solutions that comply with international regulations and enhance operational efficiency. Contact us today to learn how we can help your fleet transition to digital logkeeping seamlessly!

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In recent years, several flag administrations have authorized the use of Electronic Record Books (ERBs) on vessels registered under their flags, aiming to enhance compliance, reduce administrative burdens, and support environmental sustainability. Below is a summary of notable developments:

1. Marshall Islands

In April 2023, the Republic of the Marshall Islands (RMI) Maritime Administrator authorized the use of MARPOL electronic record books provided by LJ Yacht & Commercial Services. This authorization allows RMI-flagged yachts to transition from paper-based logbooks to secure, tamper-proof digital versions, ensuring compliance with international maritime pollution prevention standards.

yachtingventures.co

2. Panama

As of May 2023, the Panama Maritime Authority established a regulatory framework permitting the voluntary use of Electronic Record Books on Panamanian-flagged vessels. These electronic books must adhere to the technical specifications outlined in IMO Resolution MEPC.312(74), covering records such as the Oil Record Book, Crew Roll Book, Bridge Logbook, and Ballast Water Record Book.

marineregulations.news

3. Gibraltar

In June 2023, the Gibraltar Maritime Administration issued guidance on the use of electronic record-keeping systems (E-logs) for both statutory and non-statutory records. The guidance specifies system requirements, approval processes, and operational protocols to ensure the reliability and security of electronic records on Gibraltar-registered vessels.

marineregulations.news

4. Isle of Man

In November 2023, the Isle of Man Ship Registry published a technical advisory notice outlining requirements for the acceptance of SOLAS Electronic Log Books on Isle of Man-registered ships. The notice details technical standards, approval procedures, and additional considerations to facilitate the transition from paper-based to electronic logbooks, enhancing operational efficiency and compliance.

marineregulations.news

5. United States

In January 2024, the United States Coast Guard (USCG) approved ABS Wavesight’s eLogs software for deployment on U.S.-flagged ships. This approval aligns with the USCG’s initiative to permit electronic recording of operations required under MARPOL Annexes I, II, V, and VI, providing a digital alternative to traditional paper logbooks and aiming to reduce administrative burdens and enhance data accuracy.

safety4sea.com

6.Singapore

The Maritime and Port Authority of Singapore (MPA) has permitted the use of electronic logbooks, including deck and engine logbooks, on Singapore-registered ships since 2015. Shipping Circular No. 7 of 2015 provides guidance on the implementation and use of these electronic logbooks, ensuring they meet the necessary standards and requirements.

classnk.or.jp

7. Malta

Transport Malta has accepted the use of electronic record books (e-RBs) for MARPOL-related record-keeping on Malta-flagged vessels. Technical Notice MARPOL.11 Rev.1, issued on August 8, 2023, outlines the administration’s requirements for the use of e-RBs. Shipowners opting for e-RBs must ensure the electronic system complies with IMO Resolution MEPC.312(74) guidelines. Approved systems will receive a “Declaration of MARPOL Electronic Record Book,” which must be kept on board for regulatory surveys and inspections.

transport.gov.mt

8. Cyprus

The Republic of Cyprus has embraced digitalization in maritime operations. While specific circulars regarding electronic record books were not detailed in the provided sources, Cyprus has shown a trend toward accepting electronic documentation, as evidenced by its acceptance of electronic certificates issued by recognized organizations. Shipping companies are encouraged to consult with the Deputy Ministry of Shipping or their recognized organizations for specific guidelines and approved systems related to electronic record books.

classnk.com

9. Greece

The Hellenic Coast Guard has issued circulars related to maritime security and operations. However, specific information regarding the authorization of electronic record books on Greek-flagged vessels was not found in the provided sources. Shipping companies should consult directly with the Hellenic Coast Guard or the Ministry of Maritime Affairs and Insular Policy for the most current guidelines and approvals concerning electronic record books.

classnk.com

These developments reflect a growing trend among flag administrations to embrace digital solutions, facilitating compliance with international regulations and promoting environmental sustainability in maritime operations.

New Requirements for Ballast Water Record Books (BWRBs)

Starting in 2025, the International Maritime Organization (IMO) will implement two resolutions introducing changes to ballast water record-keeping and electronic record book approval. These updates aim to streamline compliance with the Ballast Water Management (BWM) Convention and clarify record-keeping practices for ship operators.

Key Changes Effective 1 February 2025

From 1 February 2025, updated guidelines for ballast water (BW) record-keeping will come into effect, as outlined in Circular BWM.2/Circ.80. These updates are intended to simplify the process for ship crews and include:

1. An updated example of a ballast water reporting form (Appendix II).
2. A voluntary tank-by-tank logging form for ballast water operations.
3. Guidance for logging operations under challenging water quality conditions (from Circular BWM.2/Circ.80/Rev.1).

Additionally, the BWM Convention’s Appendix II has been revised by Resolution MEPC.369(80), introducing a new BWRB format. As of February 2025, all vessels with an approved BWM plan will need to:

• Record ballast water operations using the updated codes (A to H) and item numbers specified in MEPC.369(80).
• Ensure the new BWRB format is used for all record-keeping in compliance with Circular BWM.2/Circ.80.

Crews should become familiar with these changes, as compliance will be required by both port state and flag administrations. Importantly, the BWRB format can be updated without necessitating amendments to the Ballast Water Management Plan (BWMP), meaning no re-approval of the BWMP is expected.

Key Changes Effective 1 October 2025

From 1 October 2025, the use of electronic ballast water record books (e-BWRBs) will become mandatory when replacing hard copy versions. Regulation B-2 of the BWM Convention now permits e-BWRBs, with guidelines for their implementation detailed in Resolution MEPC.372(80). This change includes:

1. Approval of Electronic Record Books: Electronic BWRBs must meet IMO guidelines and receive approval.
2. Ship-Specific Declarations: A declaration must be carried on board to confirm the installation of the electronic system complies with IMO standards. This declaration must be issued by the ship’s flag administration or an authorized body.

Some flag administrations have already approved early implementation of e-BWRBs, allowing ships to transition before October 2025.

Preparing for Compliance

Ship operators should take the following actions to meet the new requirements:

1. Update Record Books: Ensure ballast water record books comply with the new requirements effective from 1 February 2025.
2. Approve Electronic Systems: Verify that any electronic record-keeping system meets IMO guidelines and is approved by the relevant authority.
3. Obtain Declarations: Acquire ship-specific declarations for electronic BWRBs by 1 October 2025 or earlier, depending on flag administration policies.
4. Request Surveys: Schedule surveys to ensure compliance with the new electronic record-keeping requirements, if applicable.

Resources and References

For further information, the following IMO documents and guidelines are recommended:

• MEPC.369(80): Amendments to Appendix II of the BWM Convention (BWRB format).
• BWM.2/Circ.80: Guidance on ballast water record-keeping and reporting.
• MEPC.372(80): Guidelines for the use of electronic record books under the BWM Convention.
• MEPC.383(81): Amendments to Regulations A-1 and B-2 of the BWM Convention regarding electronic record books.

Under the International Convention for the Prevention of Pollution from Ships (MARPOL) and Technical Code on Control or Emissions of Nitrogen Oxides from Marine Diesel Engines (NOx Technical Code 2008), the following software providers have been approved for the listed electronic record books.

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