ERB (Electronic Record Books) Archives - SHIP IP LTD

Electronic Oil Record Book for Shipping: The Key to Compliance & Efficiency

With maritime regulations becoming increasingly stringent, the transition from traditional paper logbooks to Electronic Oil Record Books (e-ORB) is now essential for shipowners and operators. The IMO-approved e-ORB streamlines oil record-keeping, ensuring compliance with MARPOL regulations while enhancing operational efficiency.

What is an Electronic Oil Record Book (e-ORB)?

An Electronic Oil Record Book (e-ORB) is a digital system designed to replace paper-based oil record logs. It records and manages essential data related to oil transfers, sludge handling, bilge water management, and other oil-related operations onboard vessels.

Why Shipping Companies Need an e-ORB

1. Regulatory Compliance: Fully compliant with MARPOL Annex I and approved by the International Maritime Organization (IMO).
2. Elimination of Manual Errors: Digital logging ensures accuracy, reducing the risk of human mistakes and logbook discrepancies.
3. Real-Time Data Access: Cloud-based e-ORBs allow shipping companies to monitor and review records remotely.
4. Tamper-Proof Security: Prevents illegal discharges and unauthorized data modifications, reducing the risk of fines and detentions.
5. Cost Savings: Reduces administrative workload, minimizes paperwork, and eliminates record-keeping inefficiencies.
6. Eco-Friendly Solution: Supports sustainability efforts by going paperless and reducing waste onboard.

Key Features of an IMO-Compliant e-ORB

• Automated Data Entry & Error Detection
• Secure Digital Signatures & Audit Trail
• Integration with Shipboard Monitoring Systems
• Instant Access to Reports & Compliance Logs
• MARPOL & IMO Regulation Updates

How to Implement an Electronic Oil Record Book Onboard

1. Choose an IMO-Certified e-ORB Solution: Ensure the provider offers an approved system for compliance.
2. Train Crew Members: Educate officers and engineers on the proper use of digital logs.
3. Integrate with Ship Management Systems: Ensure smooth data exchange between ship systems and the e-ORB.
4. Conduct Periodic Audits: Regular checks ensure compliance and operational accuracy.
5. Ensure Cybersecurity Measures: Protect records from cyber threats and unauthorized access.

The Future of Oil Record-Keeping in Shipping

With increasing regulatory enforcement and a push towards digitalization, Electronic Oil Record Books (e-ORB) are becoming a must-have for all vessels. The shift from manual logs to digital solutions ensures compliance, security, and efficiency in maritime operations.

Looking for a Reliable Electronic Oil Record Book Solution?

At Shipip Ltd, we provide industry-leading Electronic Oil Record Book (e-ORB) solutions that ensure full MARPOL compliance and operational excellence. Contact us today to transition your fleet to a smarter, more efficient logkeeping system!

#ElectronicOilRecordBook #eORB #MARPOLCompliance #IMORegulations #DigitalShipping #SmartShipping #MaritimeTechnology

Maritime Electronic Books (ERB): The Future of Ship Record-Keeping

In today’s digital era, the maritime industry is rapidly shifting from traditional paper logbooks to Maritime Electronic Record Books (ERB). These digital solutions offer enhanced accuracy, efficiency, and compliance, ensuring that vessels meet international regulations while streamlining daily operations.

What Are Maritime Electronic Books (ERB)?

Electronic Record Books (ERB) are digital versions of traditional logbooks used aboard ships to record essential data such as voyage details, engine performance, oil record entries, and crew activities. These systems replace outdated paper logs with automated, secure, and tamper-proof digital solutions.

Why Are Electronic Record Books (ERB) Essential for Modern Shipping?

1. Regulatory Compliance: Approved by the IMO (International Maritime Organization) and compliant with MARPOL, SOLAS, and STCW regulations, ERBs ensure vessels meet international maritime safety and environmental standards.
2. Enhanced Accuracy: Digital logs reduce human errors, ensuring precise data entry and record-keeping.
3. Real-Time Access: Cloud-based ERBs enable remote monitoring, allowing shipowners, operators, and regulators to access records anytime, anywhere.
4. Cost-Efficiency: By eliminating paper records, storage, and administrative costs, ERBs offer significant savings for shipping companies.
5. Environmental Sustainability: Going digital reduces paper waste, aligning with global sustainability goals.

Key Features of a Robust Maritime Electronic Record Book

• Automated Data Entry & Reporting
• Tamper-Proof Records with Blockchain Technology
• Integration with Ship Management Systems
• User-Friendly Interface & Multi-Device Access
• Regulatory Compliance & Audit-Ready Reports

How to Transition from Paper Logbooks to Electronic Record Books

1. Choose a Certified ERB Solution: Ensure the system is IMO-approved and meets maritime regulations.
2. Train Crew & Personnel: Provide proper training on using ERBs effectively.
3. Integrate with Existing Ship Systems: Ensure seamless connectivity with onboard sensors and reporting tools.
4. Conduct Trial Runs: Test the ERB before full implementation.
5. Ensure Cybersecurity Measures: Protect digital logs from unauthorized access and cyber threats.

The Future of Maritime Electronic Record Books

With increasing regulatory pressure and the rise of smart shipping technologies, Electronic Record Books (ERBs) are set to become the industry standard. Digital transformation is no longer an option but a necessity for efficient, compliant, and sustainable maritime operations.

Looking for a Reliable Maritime Electronic Book Solution?

At Shipip Ltd, we specialize in providing cutting-edge Maritime Electronic Record Book (ERB) solutions that comply with international regulations and enhance operational efficiency. Contact us today to learn how we can help your fleet transition to digital logkeeping seamlessly!

#MaritimeElectronicBooks #ERB #ShipLogbooks #DigitalShipping #IMOCompliance #SmartShipping #MaritimeTechnology

In recent years, several flag administrations have authorized the use of Electronic Record Books (ERBs) on vessels registered under their flags, aiming to enhance compliance, reduce administrative burdens, and support environmental sustainability. Below is a summary of notable developments:

1. Marshall Islands

In April 2023, the Republic of the Marshall Islands (RMI) Maritime Administrator authorized the use of MARPOL electronic record books provided by LJ Yacht & Commercial Services. This authorization allows RMI-flagged yachts to transition from paper-based logbooks to secure, tamper-proof digital versions, ensuring compliance with international maritime pollution prevention standards.

yachtingventures.co

2. Panama

As of May 2023, the Panama Maritime Authority established a regulatory framework permitting the voluntary use of Electronic Record Books on Panamanian-flagged vessels. These electronic books must adhere to the technical specifications outlined in IMO Resolution MEPC.312(74), covering records such as the Oil Record Book, Crew Roll Book, Bridge Logbook, and Ballast Water Record Book.

marineregulations.news

3. Gibraltar

In June 2023, the Gibraltar Maritime Administration issued guidance on the use of electronic record-keeping systems (E-logs) for both statutory and non-statutory records. The guidance specifies system requirements, approval processes, and operational protocols to ensure the reliability and security of electronic records on Gibraltar-registered vessels.

marineregulations.news

4. Isle of Man

In November 2023, the Isle of Man Ship Registry published a technical advisory notice outlining requirements for the acceptance of SOLAS Electronic Log Books on Isle of Man-registered ships. The notice details technical standards, approval procedures, and additional considerations to facilitate the transition from paper-based to electronic logbooks, enhancing operational efficiency and compliance.

marineregulations.news

5. United States

In January 2024, the United States Coast Guard (USCG) approved ABS Wavesight’s eLogs software for deployment on U.S.-flagged ships. This approval aligns with the USCG’s initiative to permit electronic recording of operations required under MARPOL Annexes I, II, V, and VI, providing a digital alternative to traditional paper logbooks and aiming to reduce administrative burdens and enhance data accuracy.

safety4sea.com

6.Singapore

The Maritime and Port Authority of Singapore (MPA) has permitted the use of electronic logbooks, including deck and engine logbooks, on Singapore-registered ships since 2015. Shipping Circular No. 7 of 2015 provides guidance on the implementation and use of these electronic logbooks, ensuring they meet the necessary standards and requirements.

classnk.or.jp

7. Malta

Transport Malta has accepted the use of electronic record books (e-RBs) for MARPOL-related record-keeping on Malta-flagged vessels. Technical Notice MARPOL.11 Rev.1, issued on August 8, 2023, outlines the administration’s requirements for the use of e-RBs. Shipowners opting for e-RBs must ensure the electronic system complies with IMO Resolution MEPC.312(74) guidelines. Approved systems will receive a “Declaration of MARPOL Electronic Record Book,” which must be kept on board for regulatory surveys and inspections.

transport.gov.mt

8. Cyprus

The Republic of Cyprus has embraced digitalization in maritime operations. While specific circulars regarding electronic record books were not detailed in the provided sources, Cyprus has shown a trend toward accepting electronic documentation, as evidenced by its acceptance of electronic certificates issued by recognized organizations. Shipping companies are encouraged to consult with the Deputy Ministry of Shipping or their recognized organizations for specific guidelines and approved systems related to electronic record books.

classnk.com

9. Greece

The Hellenic Coast Guard has issued circulars related to maritime security and operations. However, specific information regarding the authorization of electronic record books on Greek-flagged vessels was not found in the provided sources. Shipping companies should consult directly with the Hellenic Coast Guard or the Ministry of Maritime Affairs and Insular Policy for the most current guidelines and approvals concerning electronic record books.

classnk.com

These developments reflect a growing trend among flag administrations to embrace digital solutions, facilitating compliance with international regulations and promoting environmental sustainability in maritime operations.

New Requirements for Ballast Water Record Books (BWRBs)

Starting in 2025, the International Maritime Organization (IMO) will implement two resolutions introducing changes to ballast water record-keeping and electronic record book approval. These updates aim to streamline compliance with the Ballast Water Management (BWM) Convention and clarify record-keeping practices for ship operators.

Key Changes Effective 1 February 2025

From 1 February 2025, updated guidelines for ballast water (BW) record-keeping will come into effect, as outlined in Circular BWM.2/Circ.80. These updates are intended to simplify the process for ship crews and include:

1. An updated example of a ballast water reporting form (Appendix II).
2. A voluntary tank-by-tank logging form for ballast water operations.
3. Guidance for logging operations under challenging water quality conditions (from Circular BWM.2/Circ.80/Rev.1).

Additionally, the BWM Convention’s Appendix II has been revised by Resolution MEPC.369(80), introducing a new BWRB format. As of February 2025, all vessels with an approved BWM plan will need to:

• Record ballast water operations using the updated codes (A to H) and item numbers specified in MEPC.369(80).
• Ensure the new BWRB format is used for all record-keeping in compliance with Circular BWM.2/Circ.80.

Crews should become familiar with these changes, as compliance will be required by both port state and flag administrations. Importantly, the BWRB format can be updated without necessitating amendments to the Ballast Water Management Plan (BWMP), meaning no re-approval of the BWMP is expected.

Key Changes Effective 1 October 2025

From 1 October 2025, the use of electronic ballast water record books (e-BWRBs) will become mandatory when replacing hard copy versions. Regulation B-2 of the BWM Convention now permits e-BWRBs, with guidelines for their implementation detailed in Resolution MEPC.372(80). This change includes:

1. Approval of Electronic Record Books: Electronic BWRBs must meet IMO guidelines and receive approval.
2. Ship-Specific Declarations: A declaration must be carried on board to confirm the installation of the electronic system complies with IMO standards. This declaration must be issued by the ship’s flag administration or an authorized body.

Some flag administrations have already approved early implementation of e-BWRBs, allowing ships to transition before October 2025.

Preparing for Compliance

Ship operators should take the following actions to meet the new requirements:

1. Update Record Books: Ensure ballast water record books comply with the new requirements effective from 1 February 2025.
2. Approve Electronic Systems: Verify that any electronic record-keeping system meets IMO guidelines and is approved by the relevant authority.
3. Obtain Declarations: Acquire ship-specific declarations for electronic BWRBs by 1 October 2025 or earlier, depending on flag administration policies.
4. Request Surveys: Schedule surveys to ensure compliance with the new electronic record-keeping requirements, if applicable.

Resources and References

For further information, the following IMO documents and guidelines are recommended:

• MEPC.369(80): Amendments to Appendix II of the BWM Convention (BWRB format).
• BWM.2/Circ.80: Guidance on ballast water record-keeping and reporting.
• MEPC.372(80): Guidelines for the use of electronic record books under the BWM Convention.
• MEPC.383(81): Amendments to Regulations A-1 and B-2 of the BWM Convention regarding electronic record books.

Under the International Convention for the Prevention of Pollution from Ships (MARPOL) and Technical Code on Control or Emissions of Nitrogen Oxides from Marine Diesel Engines (NOx Technical Code 2008), the following software providers have been approved for the listed electronic record books.

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Technical Circular No: 85/2020

IMO vide Resolutions, MEPC.314 (74), MEPC.316 (74), and MEPC.317 (74) has adopted amendments to MARPOL and the NOx Technical Code allowing Electronic Record Books (ERBs) to be used instead of hard copy record books. The amendments will enter into force from 1st October 2020. Associated guidelines for the use of MARPOL ERBs were also adopted vide IMO Resolution MEPC.312 (74).

An Electronic Record Book is a software application designed to replace the traditional paper record books and facilitate accurate entries into an efficient electronic format, while complying with international Conventions and flag State requirements.

ERBs may be used on board to meet the following record book and recording requirements under the MARPOL Annexes and the NOx Technical Code:

Oil Record Book, parts I and II (MARPOL Annex I, Regulations 17.1 and 36.1);

Cargo Record Book (MARPOL Annex II, Regulation 15.1);

Garbage Record Book, parts I and II (MARPOL Annex V, Regulation 10.3);

Ozone-depleting Substances (ODS) Record Book (MARPOL Annex VI, Regulation 12.6);

Recording of the tier and on or off status of marine diesel engines (MARPOL Annex VI, Regulation 13.5.3);

Record of Fuel Oil Changeover (MARPOL Annex VI, Regulation 14.6); and

Record Book of Engine Parameters (NOx Technical Code, paragraph 6.2.2.7).

Indian Register of Shipping (IRS) has developed an electronic version of Oil Record Book Part I & Part II in form of a software named “IR Scribe” to enable entries for machinery space operations as well as Cargo/Ballast operations as per Marpol Annex I Reg.17 & 36. “IR Scribe” has been developed taking into the guidelines included in MEPC.312 (74). Marshall Island Flag Administration has approved the “IR-Scribe” for its use on Marshall Island Flag Vessels vide their Marine Notice No. 7-041-5.

When the electronic record book is proposed to be used on board a ship, based on request from Company, the Administration will issue a ‘Declaration of MARPOL Electronic Record Book(s)’ which must be kept on board for presentation to duly authorised officials when requested. The procedures related to the use of ERBs must be documented in the Safety Management System.

Ship owners/ operators are advised to be guided by above..

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ELECTRONIC RECORD BOOKS (ERB) FOR SHIPS,Oil Record Book, parts I and II (MARPOL Annex I, Regulations 17.1 and 36.1)