Inventory of Hazardous Materials (IHM) Archives - SHIP IP LTD


1. Instructions

You are required to go through these notes before filling the application form in GoBusiness. Please retain this set of notes with you for future reference.

The application form for Hazardous Substances Licence/Permit can be used to apply for a

  • Hazardous Substances Licence issued under the Environmental Protection and Management Act for the import, use, storage and supply of hazardous substances controlled under the Act.
  • Hazardous Substances Permit issued under the Environmental Protection and Management (Hazardous Substances) Regulations for purchasing hazardous substances controlled under the Regulations from local supplier for own use and/or for storage.

2. Guidance Notes

(To be read together with the application form)

Section 1 – Purpose of Application (for Hazardous Substances Licence Only)

Please tick the relevant box to indicate the reason for your application.

Section 1 – Particulars of Company

The company name and registered address shall be the same as the name and address that your company filed with the Accounting and Corporate Regulatory Authority.

Section 1 – Particulars of Applicant

Applicant’s name shall be the same as in NRIC, PR status, work permit or employment pass.

Applicant for a Hazardous Substances Licence should be a professional in his field or a senior management staff in his company. His academic qualification must be at least a technical diploma. He will be required to sit and pass the Management of Hazardous Substances (MHS) course. MHS course is not required for applicant dealing with only (i) Ozone Depleting Substances (ODS) and Hydrofluorocarbons (HFCs) other than Methyl Bromide, (ii) Restriction of Hazardous Substances (RoHS) in Electrical and Electronic Equipment and (iii) paints in which the total lead exceeds 0.009% by weight of the paint.

Applicant for a Hazardous Substances Permit should be a management staff in his company.

Section 2 – Purpose of Hazardous Substances

Please tick the relevant box to indicate the purpose for the hazardous substances in your application. You may tick more than one box. Please specify the use of the Hazardous Substances in Section 3 and/or 4 for each and every substance.

Section 3 – Details of Storage Premises/Facilities

Address of Store:
Please state address of storage premises.

If you propose to store the hazardous substances at more than one premises, you may add new storage premises at Section 3 of the application form

If storage is not required, please update Section 4 with the hazardous substance and its respective transaction modes of import, transport, sales and/or use of hazardous substances that will be carried out (e.g. deliver direct from port to customer’s store or from supplier’s store to port, etc).

Industrial Allocation / Industrial Siting Consultation Letter

The letter shall be submitted along with the respective Hazardous Substances Licence/Permit application relating to a new site premises. The letter shall include details of the proposed activity at the listed industrial premises.

No-objection letter (for storage at a 3rd party warehouse)
If your company proposes to store hazardous substances at an approved chemical warehouse, please attach a letter of consent from the warehouse (along with company letterhead) stating the name, percentage and maximum quantity of hazardous substances to allow for storage at the stated premises.

No. and Capacity of Fixed Storage Tanks
Please indicate the number and capacity of the tank(s), along with the hazardous substances intended to be stored in the bulk tank. The Certificate of Statutory Completion (CSC) for the bulk tank shall be uploaded along with the application as a supporting document. Alternatively, a certification of the fixed bulk tank from a Professional Engineer is acceptable as well.

Emergency Response Plan to Mitigate a Spill/Release of Hazardous Substances

The plan needs to address the containment/mitigation procedures, the equipment used for mitigation of any incidents involving a spill/release of hazardous substances, the collection and disposal of contaminated waste generated from the incident.




The Partnered Carrier program allows you to send your Fulfillment by Amazon (FBA) inventory from India to fulfillment centers in the US. The program enables you to commercially ship your FBA shipments in a cost-effective manner. Once the partnered carrier picks up your shipment, they will handle shipping from customs clearances to delivery to an Amazon fulfillment center. Doorstep pickup and drop-off at a carrier facility in India is available.

Below is a detailed list of program features:

  • Integration into Seller CentralYou can book shipments, enter customs information, schedule pickup by the carrier, and pay logistics freight charges directly in Seller Central while creating your FBA shipment.
  • Amazon-facilitated shippingYou don’t need to create a separate account with the carrier or do any credit checks to use the Partnered Carrier program for global shipments. Just make sure that your shipment documents and Know-Your-Customer (KYC) documents are ready at the time of pickup. KYC documents establish your proof of identity and address.
  • Commercially clearedPartnered carrier shipments will be commercially cleared, with the carrier taking care of both origin and destinations customs clearance.
  • Amazon-negotiated rates and seamless paymentsYou can rely on Amazon’s negotiated rates along with seamless Seller Central integrated payments.
  • Door-to-door pickup and deliveryOnce you schedule pickup from your location, the carrier will come to your door for pickup and will take ownership for delivery to a US fulfillment center.
  • End-to-end trackingYou can track the status of your FBA shipment within Seller Central.
  • Express shipping solutionThis program offers an express shipping solution. The average delivery time will be 6 to 8 business days for FedEx International (Priority) and 14 to 16 business days for FedEx International (Economy).


Source: sellercentral


The EU Ship Recycling Regulation came into force on 31 December 2020 and effects any in-service ship of 500 GT or over calling at any EU* port or anchorage (regardless of flag). It requires that vessels hold a valid and certified Inventory Hazardous Materials (IHM) on board.

This also continues to apply under the UK Ship Recycling Regulation (UK SRR), following the UK’s exit from the EU.

IHM is a structured system to control hazardous materials onboard ships and achieve compliance with both (EU SRR) and the Hong Kong Convention (HKC) for the Safe and Environmentally Sound Recycling of Ships.


Source: lr


An Inventory of Hazardous Materials (IHM) helps ship owners maintain control of hazardous materials by detailing the types, quantities and locations of such materials onboard each vessel.

Most importantly, a thorough and accurate IHM is required for compliance with the EU Ship Recycling Regulation (EU SRR) and the Hong Kong Convention (HKC) for the Safe and Environmentally Sound Recycling of Ships. With the deadline to comply with IHM requirements quickly approaching, ship owners must prepare to act now.

Achieving IHM Compliance: A 3-Step Guide

1- Plan for the IHM Compliance Deadline

Ship owners should keep in mind that the entire process for IHM compliance can take up to 3 months. While the delay caused by COVID-19 is unprecedented, it represents only a 6-month period since the adoption of the EU SRR 7 years ago.

Starting 31 December 2020, any ship which is 500 GT or over, regardless of flag, will require a valid and certified IHM onboard if calling at an EU port or anchorage. Non-EU flagged vessels can also be certified against EU SRR by complying with the HKC IHM requirements.

The IHM consists of three parts:

  • Part I: Hazardous materials contained in the ship’s structure and equipment
  • Part II: Operationally generated waste
  • Part III: Stores

2- Gain IHM Compliance

Owners need a seamless and effective way to meet IHM requirements. The ABS Nautical Systems (NS) Asset Management software solution can guide owners and operators through this process.

To help global mariners comply with the IHM requirements, NS has launched comprehensive capabilities that are fully integrated into the existing NS Maintenance Manager and NS Purchasing Manager software modules.

Key IHM compliance features will:

  • Identify equipment, spaces and structures that contain hazardous materials
  • Produce an Inventory of Hazardous Materials report in an approved format
  • Identify spare parts that are hazardous, including hazard type and quantity of hazardous material per part
  • Capture initial inventory using an Export Excel tool
  • Provide automatic updates for IHM Part I through standard maintenance and purchasing processes
  • Document required periodic audits of inventory in the HSQE and Vetting Manager module


Source: abs-group


Track your IHM in an integrated HM system – all you need to know as a shipowner in relation to inventory of hazardous materials.

Creating an IHM is one of the fundamental practices that keeps the maritime industry safe and sustainable. Prepare and maintain IHM for your fleet with the help of provided templates in SERTICA.

What is IHM?

Inventory of Hazardous Material (IHM) is a document identifying all potentially hazardous materials onboard a vessel. Hidden hazards are identified, located and quantified following IMO Resolution guidelines. The inventory replaces the Green Passport, adopted in the Hong Kong International Convention in 2009, and is a requirement by the EU Ship Recycling Regulation 2013.

Other Frequently Asked Questions about IHM

Ensure compliance with HM Inventory

Completing an IHM is only the beginning of compliance. It is the ship owner’s responsibility to ensure continuous conformity of the inventory in compliance with the following regulations:

  • Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships (2009)
  • EU Ship Recycling regulations (SRR)

Prepare for IHM certification

Manage the hidden hazards onboard ships as a natural part of your internal processes. By setting up a HM system, you ensure a smooth IHM certification.

The preparations include:

  1. Research which hazardous materials you have onboard
  2. Identify purchase orders containing hazardous materials (e.g. in relation to dry dock and hull painting or asbestos and Ozone Depleting Substances)
  3. Send Material Declaration (MD) and Supplier’s Declaration of Conformity (SDoC) templates to your suppliers
  4. Set up Analytics Report in SERTICA

Advantages of a HM System

Once you are working in a HM system, the advantages include less administrative work for preparation and maintaining of the IHM. Managing IHM in SERTICA, you can easily identify the hazardous materials on board and get complete transparency for processes such as procurement and maintenance.

Learn more about key features and benefits in the Item Certificate module managing IHM in SERTICA

Why do you need Inventory of Hazardous Materials (IHM)?

It is mandatory for ships operating in the marine environment, which are equal to or above 500 GT to keep an IHM. Navy ships and domestic ships are excluded. The inventory replaces the Green Passport, adopted in the Hong Kong International Convention in 2009. It is a requirement by the IMO RESOLUTION MEPC.269(68) and EU Ship Recycling Regulation 2013.


Source: sertica


The presence of hazardous materials on ships are commonplace and are unlikely to go away as they are necessary for the construction and maintenance of a vessel. Asbestos, for example, is one of the most common materials found on board and is used primarily in the walls and doors of an engine room due to its thermal insulation and fire-resistant properties. However, it is also extremely hazardous when it is broken up and can lead to fatal diseases if inhaled. Long-term exposure to heavy metals like lead or mercury (which can be found in paints, batteries, etc) can also cause irreversible neurological damage.

As awareness of hazardous materials grows in response to the safety and environmental concerns, various efforts have been initiated by authorities to regulate the inventory and management of hazardous materials throughout the lifecycle of a ship, in particular the Hong Kong Convention and the EU Ship Recycling Regulation (EU SRR).

With the impending deadline for existing ships to comply with the EU SRR set to 31st December 2020, this could be a major cause for concern for all vessels calling at EU ports. That means most of the ocean-going fleet worldwide should comply for all practical purposes or risk restricting the trading options for their fleet. Ships are often fixed for cargo in different parts of the world on very short notice, so make sure that your ship does not get caught out by not meeting the requirements of the different port-states beginning next year.


Source: ship-technology


As people become more concerned about their environment, the shipping community is changing too – to take on a more responsible approach for every single step in the life cycle of a ship. The conventions and regulations adopted by governments across the world are a testament to this change and we, at IRClass, are committed to support your environmental goals.

IMO adopted “The Hong Kong International Convention for the safe of environmentally sound recycling of ships” in the year 2009 followed by the EU Ship Recycling Regulation (EU SRR) in 2013 that requires every ship calling at EU Port to carry an inventory of hazardous material (IHM) verified by the relevant administration or authority and specifying the location and approximate quantities of those materials. (Correct?)


Source: irclass


The IHM provides detailed information with regard to potentially hazardous materials utilised in the construction of the ship, its equipment and systems.
Therefore, all the ship’s upgrades and equipment substitution performed on board during the life of the ship are to be reflected into a constant updating of the IHM allowing the Owner to have an updated document at the time of the delivery of the ship to the recycling facility.

Regulatory Focus

The service is provided in application of the requirements of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009, and of the UE regulation on Ship Recycling (N°1257/2013) 30th December 2013.
The verification of IHM, and the related laboratory testing activities, are performed in compliance with UNI EN ISO 9001:2008 and UNI ENI ISO 14001:2004 and accredited in compliance with UNI CEI EN ISO/IEC 17025:2005.


The steps to be followed before delivering the ship to the recycling facility are:

  • List of hazardous materials contained in the structure or equipment of the ship, their location and approximate quantities (Part I);
  • List of the waste present on board the ship, including waste generated during the operation of the ship (Part II);
  • List of the stores present on board the ship once the decision to recycle it has been taken (Part III).

The procedure to draft the IHM is:

  • Collection and relevant assessment of necessary information
  • Preparation of visual/pick up sampling plan
  • Onboard visual inspection and pick up sampling campaign
  • Preparation of Part I of the Inventory and related documentation.
  • Preparation of Part II and III of the Inventory once the vessel will arrive at the recycling facility.


RINA, having participated in the development and update of both IMO and EU regulations, developed an integrated service of verification and testing covering all aspects relevant to the Inventory of Hazardous Materials (IHM).
We have a long experience on this matter, starting from the requirements established in our rules since 2006 (we called GREEN PASSPORT), and updated in 2011 (GREEN PASSPORT PLUS).
Today we have the proven capacity to perform the survey on board necessary to verify the presence of Haz Mat, conduct, together with partners, testing on samples in accordance with relevant regulations where necessary.

Reference standards:

  • “Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009”, SR/CONF/45
  • UE regulation on Ship Recycling (N°1257/2013) 30th December 2013
  • “2015 Guidelines for the development of the Inventory of Hazardous Materials”, MEPC.269(68)
  • RINA MNO n°73 “EU Regulation on ship recycling – UPDATED”


Source:  rina


From July 1st 2021, any ship which is 500GT or over, regardless of flag, will require a valid and certified Inventory of Hazardous Materials (IHM) on board if calling at an EU port or anchorage.

This training focusses on the key issues that crewmembers will have to deal with.

The IHM Awareness online course provides knowledge for all officers and crewmembers involved in the IHM protocol on board.

Developed in accordance with:

European Union Ship Recycling Regulation – EU SRR

Inventory of Hazardous Materials – IHM, comes into force 1 July 2021


Source: stcw

Eyeing indigenous production of containers amid a global surge in demand, the Centre is looking to develop Bhavnagar in Gujarat as a container hub and has set up pilot projects for its manufacturing, Union Minister Mansukh Mandaviya said.

The initiative aimed at attaining self-reliance in container production eyes Rs 1,000 crore investment from private players and looks to create one lakh jobs.


Source: economictimes