Virtual Maritime Purchasing Assistant

Expert Procurement Support for the Shipping Industry – Powered by 24 Years of Experience

Introduction

In today’s fast-paced maritime industry, the efficiency of your purchasing department directly affects vessel performance, operational costs, and compliance.

With over two decades managing maritime purchasing departments at a senior level, we now offer our expertise as a Virtual Maritime Purchasing Assistant service — delivering the same high-level support you expect from an in-house team, but without the overhead costs.

Our operations are led by a highly experienced maritime purchasing manager with 24 years in the field, supported by a dedicated team working under direct supervision to ensure every task meets the highest standards. Whether you operate a single vessel or manage an entire fleet, we ensure that every order — from routine supplies to urgent spare parts — is handled professionally, promptly, and cost-effectively.

What We Offer

Your dedicated Virtual Maritime Purchasing Assistant team can take care of the entire procurement process or selected stages, depending on your needs.

Core Services:

Supplier Sourcing & Evaluation – Identifying the right suppliers worldwide based on price, quality, and reliability.
RFQ Preparation & Follow-Up – Preparing and sending Requests for Quotation, chasing responses, and ensuring competitive offers.
Price Comparison & Negotiation – Creating clear comparison sheets and negotiating the best possible terms.
Purchase Order Management – Issuing POs, confirming acceptance, and managing all supplier communications.
Delivery Coordination – Tracking deliveries, liaising with agents, and ensuring items arrive on time.
Budget Monitoring & Cost Control – Helping keep procurement within budget and identifying potential savings.
Digital Documentation – Maintaining electronic records, tracking supplier performance, and managing ERP inputs.
Urgent/Emergency Procurement – Rapid response to breakdowns or critical spare parts requirements.

Why Choose Our Virtual Maritime Purchasing Assistant Service?

Cost-Effective: No need for a full-time in-house position — pay only for the time and expertise you need.
Experienced: Led by a maritime purchasing professional with 24 years of managerial experience.
Connected: Established network of trusted maritime suppliers and service providers worldwide.
Efficient: Proven track record in reducing lead times and procurement costs.
Flexible: Available to work across time zones to match your operational needs.
Professional: Strong understanding of maritime regulations, class requirements, and operational constraints.
Team-Based: A dedicated support team works under direct supervision to ensure accuracy and timely delivery.

How It Works

Initial Consultation – We discuss your procurement needs, systems, and workflows.
Access & Setup – We gain access to your preferred ERP or work independently using our systems.
Day-to-Day Operations – Our team handles purchasing tasks as agreed, keeping you informed at every step.
Reporting – Regular updates on orders, costs, and supplier performance.
Review & Optimize – Periodic reviews to ensure the process remains efficient and cost-effective.

Ideal For

Ship management companies seeking cost reduction without compromising quality
Ship owners without a full-time purchasing department
Companies looking to cover staff absences or peak workload periods
New shipping ventures needing expert procurement without long-term staffing commitments

Let’s Talk

If you want reliable, expert, and cost-effective purchasing support, our team can be your dedicated procurement department — virtually, but with the same commitment as an in-house team.

📧 Email: sales@shipip.com

Virtual Assistants