PSC focus on NOx technical files and machinery components

January 8, 2025 ERB (Electronic Record Books)POST STATE CONTROL

The international maritime community is placing significant emphasis on addressing greenhouse gas (GHG) emissions, with Port State Control (PSC) inspections focusing heavily on compliance. Certification for Engine International Air Pollution Prevention (EIAPP) and proper documentation practices have become critical as several ships have faced detention due to non-compliance.

Authorities are conducting thorough inspections of NOx Technical Files and Engine Parameter Records to verify alignment between on-board equipment and official documentation.

Over recent months, inspectors have flagged numerous deficiencies during PSC examinations, resulting in detentions. These inspections often involve checking spare parts for compliance with IMO identification requirements and may escalate to in-depth inspections, including the disassembly of diesel generators, if irregularities are suspected.

Frequent Issues Identified

Common deficiencies observed during PSC inspections include:

Code Deficiency Comments
14601 Missing or incomplete Technical Files NOx Technical File for main engine and generators was unavailable during the inspection.
14602 Incomplete Engine Parameter Records Records were missing details about the replacement of injection pump cylinder no. 1, as required by the NOx Technical File.
14606 Engine air pollution control Certain engine components, such as the charge air cooler, lacked required IMO identification numbers specified in the NOx Technical File.

Key Challenges

Past detentions were often attributed to missing documentation, incomplete records, or parts lacking proper identification. In many cases, misunderstandings or insufficient on-board procedures contributed to these shortcomings.

Preparing for PSC Inspections

To avoid detentions and ensure compliance, the following measures should be implemented:

  1. Maintain Original Documentation
    Ensure NOx Technical Files and EIAPP certificates are available on board in their original or authorized digital format. If any documents are missing, contact the engine manufacturer or relevant authority for replacements.
  2. Document Handover During Ownership Changes
    When a vessel changes ownership, it is critical to confirm that all necessary documents, such as NOx Technical Files and certificates, are transferred to the new owner.
  3. Keep Engine Parameter Records Updated
    Use a Record Book (physical or electronic) to log any changes to engine parameters, including component replacements, adjustments, or repairs that may impact NOx emissions. This log should detail dates, components, ID numbers, and any settings modified.
  4. Address Incorrect or Missing Component IDs
    If engine parts lack proper IMO identification or if discrepancies exist, take corrective action. Allow time for these corrections, and consult the engine manufacturer to determine if updates to the NOx Technical File can accommodate the components.
  5. Conduct Routine Inspections
    Regularly inspect engine components and settings to ensure they remain within the ranges specified in the NOx Technical File. Surveyors may select specific components for review during inspections.

By ensuring thorough preparation and addressing potential compliance gaps, shipowners and operators can reduce the risk of detentions and improve their readiness for PSC inspections.

 

Joint concentrated inspection campaign on STCW

August 19, 2022 CrewExpressPOST STATE CONTROLUSCG

Member Authorities of the Tokyo and the Paris Memoranda of Understanding (MoU) on Port State Control will launch a joint Concentrated Inspection Campaign (CIC) on STCW.

This campaign will be held for three months, commencing from 1 September 2022 and ending 30 November 2022. The CIC inspections will be applicable for all ships and conducted in conjunction with the regular Port State Control inspection.

 

The campaign on STCW aims to confirm that:

  • the number of seafarers serving on board and their certificates are in conformity with the relevant provisions of STCW Convention and Code and the applicable safe manning requirements as determined by the Flag State Administration;
  • all seafarers serving on board, who are required to be certificated in accordance with STCW Convention, hold an appropriate certificate or a valid dispensation, or provide documentary proof that an application for an endorsement has been submitted to the Flag State Administration;
  • the seafarers on board hold a valid medical certificate as required by STCW Convention;
  • the watch-keeping schedules and hours of rest indicate compliance with the requirements of STCW Convention and Code;
  • The CIC will assist in raising the awareness of shipowners, operators and crew on the specific requirements in the STCW Convention and Code.

The questionnaire is annexed to the Press Release.

Source : https://www.parismou.org/sites/default/files/Press%20release%20-%20Paris%20MoU%20-%20Concentrated%20Inspection%20Campaign%20on%20STCW.pdf

Tokyo MOU: Detentions Up in 2019

May 19, 2020 GENERALPOST STATE CONTROL

The Tokyo MOU has released its Annual Report on Port State Control in the Asia-Pacific Region noting that the number of detentions was up in 2019 after seven years of decline.

Detention percentage also increased in 2019 after 10 continuous years’ decrease. The number of under-performing ships published and number of individual ships involved also rose in 2019. “These increases are considered as the encouraging outcome of improvement and enhancement on targeting or selecting ships for inspections and, emphasis on inspection of under-performing ships by the member Authorities, based on the observation of continuous increase of inspections of high risk ships and under-performing ships,” states the report.

ISM related detainable deficiencies have remained in the top three detainable deficiency categories for several years. One third of all detentions are on the grounds of a major non-compliance with ISM.

The average number of detainable deficiencies per detention is trending slowly upwards. As a result the Tokyo MOU will refine measures to inspect under-performing ships. These inspections will focus on the safety management system implemented on board ships and familiarization and understanding of operational requirements by the crew. Operational requirements continue to be an area of concern due to the increasing complexity of shipboard systems and the pace of change, and the MOU is looking at mechanisms to address this.

The MOU’s concentrated inspection campaign (CIC) on Emergency Systems and Procedures was conducted from September 1 to November 30, with 7,174 CIC inspections. The most notable deficiencies found during the campaign were related to the muster list details in accordance with the requirements (178 deficiencies, 2.48 percent), emergency source of the electrical power supply to essential equipment (151 deficiencies, 2.10 percent), damage control plan readily available (137 deficiencies, 1.91 percent), steering gear system and its related emergency alarm operation (127 deficiencies, 1.77 percent) and capability of the public address system (112 deficiencies, 1.56 percent). Fifty-five ships were detained as a direct result of the CIC, which represents a percentage of 0.77 percent, lower than the overall detention percentage of 2.62 percent for the same period.

Membership of Tokyo MOU was further expanded in 2019 upon with the acceptance of Panama as the 21st full member of the MOU. With Panama, four of the top five world largest flags (Panama, Marshall Islands, Hong Kong and Singapore) are members of the Tokyo MOU.

The report is available here.

New Guidance For IMO Global Sulphur Cap 2020 Compliance & All PSC Inspection Regimes

November 1, 2019 IMOPOST STATE CONTROLRegulation

The new IMO global sulphur cap requirements enter force on 1st January 2020 and a robust and consistent approach to compliance is expected by all Port State Control (PSC) regimes. PSC inspections will be carried out in accordance with the IMO PSC procedures, the 2019 guidelines for PSC under MARPOL Annex VI.

In order to establish whether a ship is in compliance, PSC inspectors will likely focus their attention on documents and procedures maintained on board. In certain jurisdictions PSC inspectors will carry portable sulphur testing kits and if the results of these tests are inconclusive or indicate potential non-compliance then additional sampling will take place for verification ashore.

It is important therefore that ships’ crews are aware and familiar with the new regulations, associated documentation and procedures and are able to confidently demonstrate this knowledge to a PSC inspector.

Bunker Delivery Notes (BDNs) and Fuel Sampling

Details of fuel delivered on board for combustion purposes should be recorded by means of a BDN. The BDN should be accompanied by a Representative Sample of the fuel delivered – the MARPOL Sample. Most ships will also take commercial samples in the normal way. The Representative Sample is to be sealed and signed by the supplier’s representative and the Master (or senior officer in charge of the bunker operation) on completion of bunker delivery and retained on board until the fuel has been substantially consumed, but in any case for a period of not less than twelve months from the time of delivery. BDNs and associated samples should be easily identifiable and filed properly on board. BDNs should be retained on board for at least three years after the fuel has been received on board.

There are two locations where fuel sampling might be required by PSC: (1) downstream of the fuel oil service tank and (2) the storage tanks, “in use” and “on-board” respectively. In accordance with ISO 4259-2: 2017, and allowing for a 95% confidence limit, the maximum amount of sulphur allowed in these samples is 0.11% m/m for ECA fuel and 0.53% m/m for global fuel.

In situations where the Commercial Samples (taken during bunkering) indicate a higher sulphur content than noted on the BDN then the flag administration and PSC at destination need to be notified in writing without delay. Note that the ship will have likely sailed by the time these test results are known. In the event of any further investigation by PSC, the Representative Sample (MARPOL sample) will be used by PSC for further verification procedures and the ship may be ordered to de-bunker the fuel at the next port.

 

SOURCE : MARINE INSIGHT

ClassNK Releases Annual Report On Port State Control (June 2019)

July 9, 2019 GENERALPOST STATE CONTROL

Leading classification society ClassNK has released its annual report on Port State Control. The report aims to assist ship operators and management companies in maintaining compliant operations by providing information about ships detained by PSC as well as deficiencies that were found on board from many port states in 2018.

In line with the International Safety Management (ISM) Code, PSC inspections ensure that vessels departing the port meet international standards and have proved to be highly effective in eliminating substandard ships that are in operation. They oversee not only the hardware of a ship, but also the software by examining the maintenance and operation methods being used.

To help its customers improve safety management systems and overall fleet quality, ClassNK has included a breakdown of deficiencies which shows that fire safety-related deficiencies continue to be the most frequent detainable deficiencies item. ISM, lifesaving appliances and safety of navigation also remain major items where many detainable deficiencies are found.

The ClassNK report also provides detailed analyses on PSC detentions by flag state, port state, ship type, ship size, and ship’s age as well as a summary of major amendments made to international conventions such as the SOLAS Convention. These amendments have further widened the scope of PSC inspections, a trend that will undoubtedly continue as the rules applied to ships increase and diversify.

 

Download ClassNK Port State Control Annual Report June 2019

Reference: classnk.or.jp

 

Paris MOU port state control action code list

November 11, 2018 POST STATE CONTROL

Paris MOU port state control action code list

  • Code 10: Deficiency rectified
  • Code 15: Rectify deficiency at next port
  • Code 16: Rectify deficiency within 14 days
  • Code 17: Rectify deficiency before departure
  • Code 18: Rectify deficiency within 3 months
  • Code 30: Detainable deficiency
  • Code 40: next port informed
  • Code 45: rectify detainable deficiency at next port 50 flag state/consul informed
  • Code 55: flag state consulted
  • Code 70: recognized organization informed
  • Code 85: investigation of the contravention of discharge provision (MARPOL)
  • Code 99: Other

List of Paris MoU port state control codes

November 11, 2018 POST STATE CONTROL

List of Paris MoU port state control codes
List of Paris MoU Deficiency codes1
THETIS Code Defective item
01 Certificates & Documentation
011 – Certificates & Documentation – Ship Certificate
1101 Cargo ship safety equipment (including exemption)
1102 Cargo ship safety construction (including exempt.)
1103 Passenger ship safety (including exemption)
1104 Cargo ship safety radio (including exemption)
1105 Cargo ship safety (including exemption)
1106 Document of compliance (DoC/ ISM)
1107 Safety management certificate (SMC/ ISM)
1108 Load lines (including Exemption)
1109 Decision-support system for masters on pass. ships
1110 Authorization for grain carriage
1111 Liquefied gases in bulk (CoF/GC Code)
1112 Liquefied gases in bulk (ICoF/IGC Code)
1113 Minimum safe manning document
1114 Dangerous chemicals in bulk (CoF/BCH Code)
1115 Dangerous chemicals in bulk (ICoF/IBC Code)
1116 Operational limitations for passenger ships
1117 International Oil Pollution Prevention (IOPP)
1118 Pollution prevention by noxious liquid sub in bulk
1119 International Sewage Pollution Prevention Cert.
1120 Statement of Compliance CAS
1121 Interim Statement of Compliance CAS
1122 International ship security certificate
1123 Continuous synopsis record
1124 International Air Pollution Prevention Cert
1125 Engine International Air Pollution Prevention Cert
1126 Document of compliance dangerous goods
1127 Special purpose ship safety
1128 High speed craft safety and permit to operate
1129 Mobile offshore drilling unit safety
1130 INF certificate of fitness
1131 International AFS certificate *)
1132 Tonnage certificate
1133 Civil liability for oil pollution damage cert.
1134 Polar ship certificate
1135 Document for carriage of dangerous goods
1136 Ballast Water Management Certificate
1137 Civil liability for Bunker oil pollution damage cert
1138 International Energy Efficiency Cert
1139 Maritime Labour Certificate
1140 Declaration of Maritime Labour Compliance (Part I and II)
1199 Other (certificates)
012 – Certificates & Documentation – Crew Certificate
1201 Certificates for master and officers
1202 Certificate for rating for watchkeeping
1203 Certificates for radio personnel
1204 Certificate for personnel on tankers
1205 Certificate for personnel on fast rescue boats
1206 Certificate for advanced fire-fighting
1209 Manning specified by the minimum safe manning doc
1210 Certificate for medical first aid
1211 Cert for personnel on survival craft & rescue boat
1212 Certificate for medical care
1213 Evidence of basic training
1214 Endorsement by flagstate
1215 Application for Endorsement by flagstate
1216 Certificate for personnel on ships subject to the IGF Code
1217 Ship Security Officer certificate
1218 Medical certificate
1219 Training and qualification MLC – Personnel safety training
1220 Seafarer’ employment agreement SEA
1221 Record of employment
1222 Doc evidence for personnel on passenger ships
1223 Security awareness training
1224 Certificate for rating able seafarer deck/engine and electro-technical
013 – Certificates and Documentation – Document
1302 SAR co-operation plan for pass.ships on fixed trade
1303 Unattended machinery spaces (UMS) evidence
1304 Declaration of AFS compliance
1305 Log-books/compulsory entries
1306 Shipboard working arrangements
1307 Maximum hours of work or the minimum hours of rest
1308 Records of seafarers’ daily hours of work or rest
1309 Fire control plan – all
1310 Signs, indications
1311 Survey report file
1312 Thickness measurement report
1313 Booklet for bulk cargo loading/unloading/stowage
1314 Shipboard oil pollution emergency plan (SOPEP)
1315 Oil record book
1316 Cargo information
1317 Cargo record book
1318 P & A manual
1319 Shipboard mar. poll. Emergency plan (MPEP) for NLS
1320 Garbage record book
1322 Conformance Test Report
1323 Fire safety operational booklet
1324 Material safety data sheets
1325 ACM statement of compliance (including exemption)
1326 Stability Information Booklet
1327 Energy Efficiency Design Index File
1328 Ship Energy Efficiency Management plan
1329 Report of inspection on MLC, 2006
1330 Procedure for complaint under MLC, 2006
1331 Collective bargaining agreement
1332 AIS test report
1333 Ship specific plans for the recovery of persons from the water
1334 STS Operation Plan and Records of STS Operations
1335 Polar Water Operational Manual
1336 Certificate or documentary evidence of financial security for repatriation
1337 Certificate or documentary evidence of financial security relating to shipowners liability
1338 LNG Bunker Delivery Note
1339 Copy of IGF Code or national legislation
 
02 – Structural condition
2101 Closing devices/watertight doors
2102 Damage control plan
2103 Stability/strenght/loading information and instruments
2104 Information on the A/A-max ratio (Roro/pass.only)
2105 Steering gear
2106 Hull damage impairing seaworthiness
2107 Ballast, fuel and other tanks
2108 Electric equipment in general
2109 Permanent means of access
2110 Beams, frames, floors-op.damage
2111 Beams, frames, floors-corrosion
2112 Hull – corrosion
2113 Hull – cracking
2114 Bulkhead –corrosion
2115 Bulkheads – operational damage
2116 Bulkheads – cracking
2117 Decks – corrosion
2118 Decks – cracking
2119 Enhanced survey programme (ESP)
2120 Marking of IMO number
2121 Cargo area segregation
2122 Openings to cargo area, doors, …, scuttles
2123 Wheelhouse door, -window
2124 Cargo pump room
2125 Spaces in cargo areas
2126 Cargo tank vent system
2127 Safe access to tanker bows
2128 Bulk carriers additional safety measures
2129 Bulkhead strength
2130 Triangle mark
2132 Water level detectors on single hold cargo ships
2133 Asbestos containing materials
2134 Loading/Ballast condition (Tanker)
2199 Other (Structural condition)
 
03 – Water/Weathertight condition
3101 Overloading
3102 Freeboard marks
3103 Railing, gangway, walkway and means for safe passage
3104 Cargo and other hatchways
3105 Covers (hatchway-, portable-, tarpaulins, etc.)
3106 Windows, side scuttles and deadlights
3107 Doors
3108 Ventilators, air pipes, casings
3109 Machinery space openings
3110 Manholes / flush scuttles
3111 Cargo ports and other similar openings
3112 Scuppers, inlets and discharges
3113 Bulwarks and freeing ports
3114 Stowage incl. uprights, lashing, etc (timber)
3199 Other (load lines)
04 – Emergency Systems
4101 Public address system
4102 Emergency fire pump and its pipes
4103 Emergency lighting, batteries and switches
4104 Low level lighting in corridors
4105 Location of emergency installations
4106 Emergency steering position communications/ compass reading
4107 Emergency towing arrangements and procedures
4108 Muster list
4109 Fire drills
4110 Abandon ship drills
4111 Damage control plan
4112 Shipboard Marine Pollution emergency operations
4113 Water level indicator
4114 Emergency source of power – Emergency generator
4115 Safe areas
4116 Means of communication between safety centre and other control stations
4117 Functionality of Safety Systems
4118 Enclosed space entry and rescue drills
4119 IGF Code Drills and Emergency Exercises
 
05 – Radio communication
5101 Distress messages: obligations and procedures
5102 Functional requirements
5103 Main installation
5104 MF radio installation
5105 MF/HF radio installation
5106 INMARSAT ship earth station
5107 Maintenance / duplication of equipment
5108 Performance standards for radio equipment
5109 VHF radio installation
5110 Facilities for reception of marine safety information
5111 Satellite EPIRB 406MHz / 1.6 GHz
5112 VHF EPIRB
5113 SART/AIS-SART
5114 Reserve source of energy
5115 Radio log (diary)
5116 Operation/maintenance
5118 Operation of GMDSS equipment
5199 Other (radio communication)
 
06 – Cargo operations including equipment
6101 Cargo securing manual
6102 Grain
6103 Other cargo – timber -deck/construction
6104 Lashing material
6105 Atmosphere testing instruments
6106 Cargo transfer – Tankers
6107 Cargo operation
6108 Cargo density declaration
6199 Other (cargo)
07 – Fire safety
7101 Fire prevention structural integrity
7102 Inert gas system
7103 Division – decks, bulkheads and penetrations
7104 Main vertical zone
7105 Fire doors/openings in fire-resisting divisions
7106 Fire detection
7108 Ready availability of fire fighting equipment
7109 Fixed fire extinguishing installation
7110 Fire fighting equipment and appliances
7111 Personal equipment
7112 Emergency escape breathing Device and disposition
7113 Fire pumps and its pipes
7114 Means of control (opening, pumps) Machinery spaces
7115 Fire-dampers
7116 Ventilation
7117 Jacketed high pressure lines and oil leakage alarm
7118 International shore-connection
7120 Means of escape
7121 Crew alarm
7122 Fire control plan
7123 Operation of Fire protection systems
7124 Maintenance of Fire protection systems
7125 Evaluation of crew performance (fire drills)
7199 Other (fire safety)
08 – Alarms
8101 General alarm
8102 Emergency signal
8103 Fire alarm
8104 Steering-gear alarm
8105 Engineer’s alarm
8106 Inert gas alarm
8107 Machinery controls alarm
8108 UMS-alarms
8109 Boiler-alarm
8110 Closing watertight doors alarm
8199 Other (alarms)
 
09 – Working and Living Conditions 
091 – Working and Living Conditions – Living conditions
9101 Minimum age
9102 Dirty, parasites
9103 Ventilation (Accommodation)
9104 Heating
9105 Noise
9106 Sanitary facilities
9107 Drainage
9108 Lighting (Accommodation)
9109 Pipes, wires (insulation)
9110 Electrical devices
9111 Sickbay
9112 Medical equipment
9113 Access/structure
9114 Sleeping room
9115 No direct openings into sleeping rooms cargo/mach.
9116 Furnishings
9117 Berth dimensions, etc.
9118 Clear head
9119 Messroom (location)
9120 Oil skin locker
9121 Laundry
9122 Record of inspection (Accommodation)
9124 Galley, handlingroom (maintenance)
9127 Cleanliness
9128 Provisions quantity
9129 Provisions quality
9130 Water, pipes, tanks
9131 Cold room
9132 Cold room temperature
9133 Cold room cleanliness
9134 Food personal hygiene
9135 Food temperature
9136 Food segregation
9137 Record of inspection
9198 Other (crew and accommodation)
9199 Other (food)
092 – Working and Living Conditions – Working Conditions
9201 Ventilation (Working spaces)
9202 Heating
9203 Lighting (Working spaces)
9204 Safe means of access
9205 Safe means of access shore – ship
9206 Safe means of access deck – hold/tank, etc.
9207 Obstruction/slipping, etc.
9208 Protection machinery
9209 Electrical
9210 Machinery
9211 Steam pipes and pressure pipes
9212 Danger areas
9213 Gas instruments
9214 Emergency cleaning devices
9216 Personal equipment
9217 Warning notices
9218 Protection machines/parts
9219 Pipes, wires (insulation)
9220 Structural features (ship)
9221 Entry dangerous spaces
9223 Gangway, accommodation-ladder
9224 Stowage of cargo
9225 Loading and unloading equipment
9226 Holds and tanks safety
9227 Ropes and wires
9228 Anchoring devices
9229 Winches and capstans
9230 Adequate lighting – mooring arrangements
9232 Cleanliness of engine room
9233 Guards / fencing around dangerous machinery parts
9234 Night working for seafarer under the age of 18
9235 Fitness for duty – work and rest hours
9236 Legal documentation on work and rest hours
9237 Fitness for duty – intoxication
9297 Other (working space ILO)
9298 Other (accident prevention)
9299 Other (mooring)
 
10 – Safety of Navigation
10101 Pilot ladders and hoist/pilot transfer arrangements
10102 Type approval equipment
10103 Radar
10104 Gyro compass
10105 Magnetic compass
10106 Compass correction log
10107 Automatic radar plotting aid (ARPA)
10109 Lights, shapes, sound-signals
10110 Signalling lamp
10111 Charts
10112 Electronic charts (ECDIS)
10113 Automatic Identification System (AIS)
10114 Voyage Data Recorder (VDR) / Simplified Voyage Data Recorder (S-VDR)
10115 GNSS receiver/terrestrial radio navigation system
10116 Nautical publications
10117 Echo sounder
10118 Speed and distance indicator
10119 Rudder angle indicator
10120 Revolution counter
10121 Variable pitch indicator
10122 Rate-of-turn indicator
10123 International code of signals- SOLAS
10124 Life-saving signals
10125 Use of the automatic pilot
10126 Records of drills and steering gear tests
10127 Voyage or passage plan
10128 Navigation bridge visibility
10129 Navigation records
10132 Communication – SOLAS Chapter V
10133 Bridge operation
10134 HSC operation
10135 Monitoring of voyage or passage plan
10136 Establishment of working language on board
10137 Long-Range Identification and Tracking system (LRIT)
10138 Bridge Navigational Watch Alarm System (BNWAS)
10199 Other (navigation)
 
11 – Life saving appliances
11101 Lifeboats
11102 Lifeboat inventory
11103 Stowage and provision of lifeboats
11104 Rescue boats
11105 Rescue boat inventory
11106 Fast rescue boats
11107 Stowage of rescue boats
11108 Inflatable liferafts
11109 Rigid liferafts
11110 Stowage of liferafts
11111 Marine evacuation system
11112 Launching arrangements for survival craft
11113 Launching arrangements for rescue boats
11114 Helicopter landing and pick-up area
11115 Means of rescue
11116 Distress flares
11117 Lifebuoys incl. provision and disposition
11118 Lifejackets incl. provision and disposition
11119 Immersion suits
11120 Anti-exposure suits
11121 Thermal Protective Aids
11122 Radio life-saving appliances
11123 Emergency equipment for 2-way comm.
11124 Embarkation arrangement survival craft
11125 Embarkation arrangements rescue boats
11126 Means of recovery of life saving appliances
11127 Buoyant apparatus
11128 Line-throwing appliance
11129 Operational readiness of lifesaving appliances
11130 Evaluation, testing and approval
11131 On board training and instructions
11132 Maintenance and inspections
11133 Personal and group survival equipment
11134 Operation of Life Saving Appliances
11135 Maintenance of Life Saving Appliances
11199 Other (life saving)
 
12 – Dangerous Goods
12101 Stowage/segregation/packaging of dangerous goods
12102 Dangerous liquid chemicals in bulk
12103 Liquefied gases in bulk
12104 Dangerous goods code
12105 Temperature control
12106 Instrumentation
12107 Fire protection cargo deck area
12108 Personal protection
12109 Special requirements
12110 Tank entry
12112 Dangerous goods or harmful substances in pack. Form
12199 Other (tankers)
 
13 – Propulsion and auxiliary machinery
13101 Propulsion main engine
13102 Auxiliary engine
13103 Gauges, thermometers etc.
13104 Bilge pumping arrangements
13105 UMS-ship
13106 Insulation wetted through (oil)
13107 Maintenance procedures for all gas related installations
13108 Operation of machinery
13199 Other (machinery)
14 – Pollution Prevention 
141 – Pollution Prevention – MARPOL Annex I
14101 Control of discharge of oil
14102 Retention of oil on board
14103 Segregation of oil and water ballast
14104 Oil filtering equipment
14105 Pumping, piping and discharge arrangements
14106 Pump room bottom protection
14107 Oil discharge monitoring and control system
14108 15 PPM alarm arrangements
14109 Oil / water interface detector
14110 Standard discharge connection
14111 SBT, CBT, COW
14112 COW operations and equipment manual
14113 Double hull construction
14114 Hydrostatically balanced loading
14115 Condition Assessment Scheme
14116 Pollution report – MARPOL Annex I
14117 Ship type designation
14119 Oil and oily mixtures from machinery spaces
14120 Loading, unloading & cleaning procedures cargo spaces of tankers
14121 Suspected of discharge violation
14199 Other (MARPOL Annex I)
142 – Pollution Prevention – MARPOL Annex II
14201 Efficient stripping
14202 Residue discharge systems
14203 Tank washing equipment
14204 Prohibited discharge of NLS slops
14205 Cargo heating systems – cat. Y substances
14206 Ventilation procedures / equipment
14207 Pollution report – MARPOL Annex II
14208 Ship type designation
14299 Other (MARPOL Annex II)
 
143 – Pollution Prevention – MARPOL Annex III
14301 Packaging
14302 Marking and labelling
14303 Documentation (MARPOL Annex III)
14304 Stowage
14399 Other (MARPOL – Annex III)
144 – Pollution Prevention – MARPOL Annex IV
14402 Sewage treatment plan
14403 Sewage comminuting and disinfecting system
14404 Sewage discharge connection
14499 Other (MARPOL Annex IV)
145 – Pollution Prevention – MARPOL Annex V
14501 Garbage
14502 Placards
14503 Garbage management plan
14599 Other (MARPOL Annex V)
146 – Pollution Prevention – MARPOL Annex VI
14601 Technical Files and if applicable, monitoring manual
14602 Record book engine parameters
14603 Approved doc exhaust gas cleaning system
14604 Bunker delivery notes
14605 Type approval certificate of incinerator
14606 Diesel engine air pollution control
14607 Quality of fuel oil
14608 Incinerator incl. operations and operating manual
14609 Volatile Organic compounds in tankers
14610 Operational proc. for engines or equipment
14611 Ozone depleting substances
14612 SOx records
14613 Approved method
14614 Sulphur oxides
14615 Fuel change-over procedure
14616 Alternative arrangements
14617 Sulphur content of fuel used
14699 Other (MARPOL ANNEX VI)
147 – Pollution Prevention – Anti Fouling
14701 AFS supporting documentation
14702 Logbook entries referring AFS
14703 Paint  condition
14799 Other (AFS)
148 – Pollution Prevention – Ballast Water
14801 Ballast Water Management Plan
14802 Ballast Water Record Book
14803 Construction dates applicable for BWM
14804 Ballast Water Exchange
14805 Sediment removal and disposal
14806 Crew Training and familiarization
14809 Conditions for exemptions
14810 Ballast Water Discharge violation in port
14811 Ballast Water Management System
14899 Other (BWM)
15 – ISM
15150 ISM
 
16 – ISPS
16101 Security related defects
16102 Ship security alert system
16103 Ship security plan
16104 Ship security officer
16105 Access control to ship
16106 Security drills
16199 Other (maritime security)
18 – MLC, 2006
181 – Minimum requirements to work on a ship
18101 Minimum age
18102 Night working
18103 Medical fitness
18104 Recruitment and placement service
18199 Other (Minimum requirements
182 – Conditions of employment
18201 Fitness for duty – work and rest hours
18202 Legal documentation on work and rest hours
18203 Wages
18204 Calculation and payment
18205 Measures to ensure transmission to seafarer’s family
18299 Other (Conditions of employment)
183 – Accommodation, recreational facilities, food and catering
18301 Noise, vibration and other ambient factors
18302 Sanitary Facilities
18303 Drainage
18304 Lighting (Accommodation)
18305 Hospital accommodation (Sickbay)
18306 Sleeping room, additional spaces
18307 Direct openings into sleeping rooms cargo/mach.
18308 Furnishings
18309 Berth dimensions, etc.
18310 Minimum headroom
18311 Mess room and recreational facilities
18312 Galley, handlingroom (maintenance)
18313 Cleanliness
18314 Provisions quantity
18315 Provisions quality and nutritional value
18316 Water, pipes, tanks
18317 Food personal hygiene
18318 Food temperature
18319 Food segregation
18320 Record of inspection (food and catering)
18321 Heating, air conditioning and ventilation
18322 Insulation
18323 Office
18324 Cold room, cold room cleanliness, cold room temperature
18325 Training and qualification of ship’s cook
18326 Laundry, Adequate Locker
18327 Ventilation (Working spaces)
18328 Record of inspection
18399 Other (Accommodation, recreational facilities…)
 
184 – Health protection, medical care, social security
18401 Medical Equipment, medical chest, medical guide
18402 Access to on shore medical doctor or dentist
18403 Standard medical report form
18404 Medical doctor or person in charge of medical care
18405 Medical advice by radio or satellite
18406 Medical care onboard or ashore free of charge
18407 Lighting (Working spaces)
18408 Electrical
18409 Dangerous areas
18410 Gas instruments
18411 Emergency cleaning devices
18412 Personal equipment
18413 Warning notices
18414 Protection machines/parts
18415 Entry dangerous spaces
18416 Ropes and wires
18417 Anchoring devices
18418 Winches & capstans
18419 Adequate lighting – mooring arrangements
18420 Cleanliness of engine room
18421 Guards – fencing around dangerous machinery parts
18422 Asbestos fibres
18423 Preventative information
18424 Steam pipes, pressure pipes, wires (insulation)
18425 Access / structural features (ship)
18426 Exposure to harmful levels of ambient factors
18427 Ship’s occupational safety and health policies and programmes
18428 On board programme for the prevention of occupational injuries and diseases
18429 Procedure for inspection, reporting and correcting unsafe conditions and for investigating and reporting on-board occupational accidents
18430 Ship’s safety committee
18431 Investigation after accident
18432 Risk evaluation, training and instruction to seafarers
18499 Other (Health protection, medical care…)
99  – Other
99101 Other safety in general
99102 Other (SOLAS operational)
99103 Other (MARPOL operational)
1 Paris MoU assumes no liability or responsibility for any errors or omissions.

Concentrated inspection campaigns focusing on MARPOL VI, auxiliary machinery and open lifeboats

June 27, 2018 POST STATE CONTROLUSCG

Concentrated inspection – Different PSC regimes have announced their concentrated inspection campaigns (CICs) for auxiliary machines starting 1 June and for MARPOL VI from 1 September. The US Coast Guard carries out a CIC from May 2018 to 2019 on open lifeboats of US-flagged ships.

 

CICs are periodical inspections that focus on a specific topic. They are carried out during routine PSC inspections, with an additional checklist, for a period of three months. A brief summary:

1. Black Sea MoU, Indian Ocean MoU, Paris MoU, Tokyo MoU CIC on MARPOL VI starting on 1 September

The CIC will start in these PSC regimes on 1 September and last until 30 November. The additional questionnaire is expected to be published at the beginning of August to raise awareness for compliance with requirements on the prevention of air pollution from ships. Once the additional questionnaire is published, we will issue an additional news.

The goal of the CIC is to check the actual status of ships regarding conformity with air pollution prevention requirements. It also aims to enforce awareness of new maximum limits for sulphur in ship fuel oil, which will enter into force on 1 January 2020.

Usually, this additional questionnaire for the CIC focuses on the main deficiencies in the area(s) found during previous years. World statistics for the last three years show main deficiencies related to incinerator and record book of engine parameters (with deficiency code):

  • (14206) Record book of engine parameters
  • (14608) Incinerator including operations and operating manual
  • (01124) International Air Pollution Prevention Certificate (IAPP)
  • (14611) Ozone-depleting substances
  • (01125) Engine International Air Pollution Prev. Cert.
  • (01328) Ship Energy Efficiency Management Plan
  • (14610) Operational procedures for engines or equipment
  • (01138) International Energy Efficiency Certificate
  • (14604) Bunker delivery notes
  • (14615) Fuel changeover procedure

The majority of detainable deficiencies for DNV GL-classed vessels are related to the incinerator and sulphur content/quality of fuel used (deficiency codes 14617 and 14607).

Considering the above deficiencies, we assume the questionnaire items will mainly be related to operational questions and certificates or manuals. In particular, the ship-specific fuel changeover procedure is assumed to be targeted. In some ports, fuel samples may be taken and analyzed on short notice.

Another relevant topic is related to the cooling mediums from freezers and air condition plants and the related documentation, recorded as ozone-depleting substances (deficiency code 14611).

We would like to remind you that all these operational deficiencies are often related to the Safety Management System (SMS) and will likely trigger an ISM-related deficiency, especially in case of numerous or repeated deficiencies.

 

SOURCE DNV-GL

Australia AMSA Pre PSC Audit

April 20, 2018 CONSULTANCYGENERALPOST STATE CONTROL

AMSA Pre PSC Audit

ATTENTION : WE ARE EXPERIENCING AN INCREASED PORT STATE ACTIVITY IN AUSTRALIA.

AMSA IS CLOSELY LOOKING AT WORK/REST HOURS ,WAGES , PROVISIONS AND EMERGENCY GENERATOR BLACK OUT TESTS.

While in an Australian port, your ship may be subject to inspection. If your ship is found to have deficiencies, it may be detained until the issue is resolved.

The AMSA is looking for pre-existing deficiencies that are not reported prior to a vessels arrival or at the time of initial port State boarding.  The increased scrutiny is resulting in a significant increase in AMSA detentions.  The AMSA inspector will ask if there are any deficiencies and if the inspector finds pre-existing deficiencies, and appropriate corrective action has not been initiated, they will assume the owner/Master intends to sail with the deficiencies un-addressed and will issue a detention.

To prevent a vessel detentions and avoid costly delays owners, operators, DPA’s should require Master’s and crew to report any inoperable equipment, system, etc., and ensure corrective action has been initiated, in accordance with the company’s Safety Management System.

The following are examples of pre-existing deficiencies that resulted in detentions and could have been avoided had they been reported in advance and corrective action initiated:

  • Failure to report Sewage treatment plant as defective
  • Failure to report cargo holds ventilators cover and gooseneck ventilators unable to close watertight.
  • Failure to report fire dampers, fore peak vent heads, fire detection repeater, defective.
  • Failure to report lifeboats, rescue boats and  on load release arrangement defective.
  • Failure to report problems related to Emergency generator.
  • Failure to report Radio and communication equipment defective.
  • Bridge officers are using unapproved ECDIS for navigation

For your information AMSA has and will detain a vessel if:

  1.  It does not have up to date charts, and navigational publications, repeated use of scanned charts from previous voyages and
  2. The crew cannot successfully demonstrate the operation of the:
    1. OWS,
    2. ECDIS, and
    3. Emergency fire pump.

SHIP IP LTD – can prepare your vessel(s) for such an inspection – In case you have vessel(s) calling at Singapore soon please get in contact with us so we can arrange on-board attendance  !

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